Finance Automation
SmartOffice Accounts Payable Software
SmartOffice Accounts Payable is a powerful, cloud-based software solution that reduces the cost of processing invoices by up to 80%. Processing becomes a completely touchless experience, supporting remote working, approvals, and full visibility.
No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary over-payments. SmartOffice AP provides you with a structured and streamlined process for handling all incoming invoices.
We simply take your supplier’s invoice from the email they send to you and process the invoice directly into your accounts package. No more sorting through the post, printing invoices, forwarding them for approval or matching them to the correct purchase orders.
What is accounts payable software?
Accounts payable software revolutionises the way you process and pay your invoices; by automating the work required to match, pay and store invoices, it makes accounting quick, efficient, and easy to refer back to. The manual tasks involved in handling accounts payable without the help of software includes entering invoices, checking and verifying them, matching invoices to purchase orders, gaining approval, and making payments. Accounts payable software can manage all these and more in just a few clicks, often with full visibility of the entire process.
Accounts payable software can benefit any enterprise, but it’s a particularly vital tool to larger corporations, or even business groups, who need to process large volumes of invoices without compromising on accurate and timely payments.
Businesses of all sizes can achieve significant savings in time, money and effort by eliminating the need to manually process suppliers’ invoices.
An intuitive online tool for automatic processing, storage and distribution all your suppliers’ invoices with SmartOffice Accounts Payable.
SmartOffice AP automatically processes invoices into your accounts package and compliantly stores documents for seven years.
Suitable for an accounts department serving group businesses or a larger organisations with many employees tasked with approval.
- Price Watch
Monitor invoices for price variations and link directly to your PO system for PO matching, enabling automatic invoice processing. - GRN Matching
As with PO matching, SmartOffice AP can display and/or auto-process invoices that match goods receivable notices.
- Statement Reconciliation
Reconcile suppliers against processed invoices with one click. If any invoices are missing, copies can be immediately requested.
- Delivery Confirmation
Set a delivery confirmation on any invoice, with any shortages on the document automatically sent to your supplier for resolution.
- Custom Dashboard
A user-friendly dashboard displays what stage in the approval process your invoices sit, provide end-to-end process visibility.
- Document Tracking
Invoices that require approval are tracked, illustrating whose approval is required and how long approval is outstanding.
- Full Knowledge Approval
When manually approving an invoice, users have access to all the relevant information to facilitate rapid decision making.
- Nominal Ledger Coding
Automatic NL coding can be based on supplier, line-item, PO, manual override and branch or project coding.
- Issue Checking
If you would like to see how our Accounts Payable software solution could benefit your business, book a demo today.
Not quite sure yet?
If you would like to see how our Accounts Payable software solution could benefit your business, book a demo today.
How We Can Help You?
SmartOffice Accounts Payable is a powerful, cloud-based software solution that transforms invoice processing into a completely touchless experience and reduces the cost of processing invoices by up to 80%.
To put an end to lost invoices, accounting errors, and unnecessary complications in your accounting processes, SmartOffice AP provides you with a structured and streamlined process for handling all incoming invoices, meaning you no longer need to sort through the post, print invoices, forward them for approval, or match them to the correct purchase orders. To do this, we simply take your supplier’s invoice from the email they send to you and process the invoice directly into your accounts package.
SmartOffice AP can help businesses with all of the following functions and more:
- Inbound billing
- Deliveries
- VAT and tax
- Stock management
Benefits of Our Accounts Payable Software
- Cost savings
By eliminating the need to manually process suppliers’ invoices, businesses can save significant amount of time, money, and effort using SmartOffice AP. - Auto-invoicing
Our software contains an intuitive online tool for automatic processing, storage and distribution all your suppliers’ invoices, saving you from needing to spend time and effort do so manually.
- Secure storage
SmartOffice AP automatically processes invoices into your accounts package and compliantly stores documents for seven years. - Agility
Our software is suitable for an accounts department serving group businesses or a larger organisations with many employees tasked with approval.
Our Solutions
Effective communication, secure data storage, organisation and the sharing of information are the backbone of every forward-thinking business. So our digital expertise in print management delivers exactly this.
Get in touch today to discover how a digital accounts payable process can benefit your business.
How SOS Systems works – and works for your business
Whatever your industry sector, whatever your size and wherever you are located, our expertise lies in understanding, supplying and maintaining the latest print and document management technologies.
We work closely with our customers to help support their digital transformation initiatives; delivering improvements in productivity, efficiency and sustainability.
We take time to meet you and your team. We get to see your challenges, your demands and where you want to take your business.
Once we understand your needs, we can recommend and install a bespoke system precisely designed around your business and your budget.
We are with you as a partner. We will continually monitor and scrutinise, suggest and improve every service and every product we supply you.
Our advanced remote diagnostic service gives us the insight and information to react to issues before they occur, thus reducing downtime.
Industry & Business
Whatever your industry sector, whatever your size, and wherever you are located, our expertise lies in understanding, supplying and maintaining the latest print and document management technologies. We work closely with our customers to help support their digital transformation initiatives, delivering improvements in productivity, efficiency and sustainability. We have experience helping businesses in a wide range of sectors, including the following:
- Tax preparation
- Accounting
- Payroll
- Bookkeeping
SmartOffice AP Product Demo
This webinar includes an overview of the SmartOffice AP solution, and a Q&A from the live audience.
Why choose SOS?
Here at SOS, offering reliable and secure solutions and services that make your life easier is at the heart of what we do. We aim to make a marked difference to your working processes and streamline your processes in ways you didn’t even realise were possible, freeing up your precious time. Our friendly and committed team are eager to work with you to revolutionise the way your workplace functions.
Our innovative, expert team have over 40 years of experience in the software business and have worked with a huge range of businesses to transform their processes and help them to thrive. When you choose SOS, you can rely on us to integrate solid functionality into your business and always keep you up to date with the latest technology to enable you to continue to work at your business’ peak performance.
Creating, establishing and growing good relationships with our clients is everything to us.
We get to understand and appreciate your business so we can tailor exactly the right solution. That way we work with you, not just for you.
Frequently Asked Questions
Yes! We take the time to understand the needs of your team and the goals you’ve set as a business, and we work hard to meet them with a bespoke system that comes in on budget.
Of course; we’re here for the long haul, so you can rely on us to provide technical support at any stage.
Of course; we don’t install and run! We’ll be on hand if any niggles come up, and work with you to continually improve your experience of our product.
Our SmartOffice accounts payable software is cloud-based, so it’s ideal for both office-based and remote teams.
Thanks to the flexibility in our software, we can offer print management to small businesses, large corporations, and multi-business groups.
Yes, we’re more than happy to demonstrate our software so you can get an idea of how it all works.
To stay compliant, SmartOffice stores invoices for seven years.
Our HQ is in Crawley, West Sussex, with offices in both London and Southampton. We work with businesses around the UK.
Get in touch to learn more about our Accounts Payable Solutions.
