Legal Sector
Supporting the Legal Sector with Secure Print, Document Management & Software Services
SOS Systems collaborates with law firms of all sizes to deliver tailored solutions that cater to their unique needs. We understand the critical importance of fast, secure, and accurate information access in the legal industry, where high-pressure environments and strict confidentiality are always prioritised in any work we undertake. Our services are designed to streamline workflows, enhance productivity, and mitigate risks, allowing legal professionals to focus on delivering the best possible outcomes for their clients.
We offer a comprehensive suite of tools and technologies that facilitate seamless collaboration, efficient document management, and robust data security. Our team of experts works closely with each firm to implement customised solutions that integrate seamlessly with existing systems and processes. By leveraging our expertise and cutting-edge technology, law firms can optimise their operations, improve client service, and stay ahead in an increasingly competitive landscape.
We offer tailored solutions for a range of legal needs
This includes high-volume scanning, eDiscovery services, secure print management, and data archiving. Our longstanding partnerships in the legal industry are built on trust, discretion, and an unwavering commitment to quality, as well as excellent technology.
“Everyone at SOS Systems knows the technology inside out and our business is all the better for working with them.”
Let’s Talk Legal
At SOS, we don’t see our clients as numbers. Every firm we work with gets the time, attention and tailored service they deserve. Whether you’re looking to digitise your archives, upgrade your office printers or reduce your overheads, we’ll guide you to the solution that’s right for you.
Print and Document Solutions Designed for Law Firms
Efficiency and precision are paramount in the legal sector. Whether your firm is handling complex and lengthy case files, managing confidential client documentation, or juggling the demands of high-volume printing, our tailored solutions are here to streamline your operations. From cost savings and improved client satisfaction to reduced errors and environmental impact, our solutions offer a huge number of advantages to your law firm.
Our scalable and intelligent solutions are designed to adapt to the specific needs of your legal team, enabling them to focus on their core competencies and deliver high quality legal services. From document management and secure storage to streamlined printing and workflow automation, we provide the tools and technologies that help your firm operate at peak efficiency.
- Legal Document Scanning & Archiving
Digitise and secure physical documents, improve accessibility, and reduce paper storage. Our scanning processes are accurate, traceable and fully GDPR-compliant. - Secure Print Management Solutions
Control who prints what and where. Our print solutions ensure that confidential materials stay in the right hands while reducing waste and improving cost transparency.
- eDiscovery & Legal Workflow Support
When stakes are high, our legal support services ensure fast, structured digital discovery. Our experience means you can rely on us to deliver under pressure, with complete quality assurance. - Canon Managed Print Services
As a Canon Platinum Partner, SOS Systems delivers reliable multi-functional print devices optimised for legal environments. We configure, monitor and maintain systems so your people don’t have to.
What Makes SOS Systems Different?
At SOS Systems, we believe that building strong, collaborative relationships is at the heart of outstanding service. We create multiple touch points across your business to ensure your needs are fully understood and consistently met.
Our project teams consist of a combination of Prince 2 qualified Project Managers, dedicated Account Managers or Directors, and direct access to named Technical Support contacts. This structure ensures seamless installations, responsive support, and regular performance reviews.
We value your business too much to hide behind voicemail or generic emails. Our experts are always available when you need them, offering tailored advice and proactive service that makes sure you always feel taken care of. This collaborative approach helps us to maintain better communication, resolve your issues and concerns more efficiently, and ultimately provide you with a more valuable, personalised experience.
To learn more about how SOS Systems can revolutionise your company’s productivity, reach out to us today to discuss how our solutions can be tailored to your precise needs.
Onboarding Steps
At SOS Systems, we support clients across a range of services including outsourced reprographics, scanning and archiving, print solutions, creative services, and eDiscovery. While each service has its own specialist workflow, the way we onboard and implement projects follows a consistent, structured approach. Each of our projects will largely follow the steps below, but adapted to a specific service.
Discovery & Consultation
First of all, we meet with you to discuss and fully understand your goals, challenges, and expected outcomes. This may include:
- Reviewing your workflows
- Identifying key stakeholders
- Discussing timelines
- Compliance considerations
- Any service-specific requirements
Assessment & Planning
Next, we analyse how things currently operate at your organisation and identify key areas for improvement. This may include:
- Mapping processes, documents, or data sources
- Understanding formats, systems, and integrations
- Identifying risks, limitations, and priorities
- Defining the scope, deliverables, and project plan
Design & Customisation
Once we have identified your improvement areas, we shape a solution that is authentic to how your organisation truly functions. This may include:
- Workflow design and optimisation
- Custom templates, print formats, or system configuration
- User roles, permissions, and secure access
- Sample builds, prototypes, or demonstrations for feedback
Data Collection & Integration
Next, we securely collect and integrate all the necessary data or materials for your project. This stage varies considerably by service:
- For outsourcing and print, this may include production setup, artwork preparation, data transfer, and testing.
- For scanning and archiving, this may include a full physical assessment, digitisation planning, and secure intake.
- For eDiscovery, this may include defensible data collection using Relativity Collect, ingestion, processing, metadata preservation, and filtering.
Testing & Validation
Following this, we verify that all of the components involved in your solution work smoothly and meet your organisational requirements. This may include:
- Workflow testing
- Quality checks on print or digital output
- Data validation and functionality testing
- Adjustments based on user or stakeholder feedback
Deployment
Once everything has been checked and confirmed, we can move forward with deploying your new solution. This may include:
- Production launch
- Activation of workflows or systems
- Secure data handover
- Close monitoring in the early stages to ensure stability
Employee Training
To ensure your new solution is implemented seamlessly, we provide the training and support your team needs to feel fully confident with the new system. This may include:
- Hands-on sessions
- Guides, FAQs, and quick-reference materials
- Pilot or demo runs for eDiscovery review teams
- Ongoing communication to ease transition
Ongoing Support & Review
Our partnership doesn’t end at deployment. To ensure your solutions continue to deliver reliable and long-term value to your organisation, we provide the following to our clients:
- Ongoing maintenance and support
- Regular check-ins and optimisation
- Updates, service enhancements, and continuous improvement
- Assistance with new projects or changing needs
We understand that every client and every project is different, which is why we tailor our onboarding and implementation approach to your organisation and the exact service you need. Get in touch with us to discuss your unique requirements or to receive a bespoke, service-specific implementation plan.
Why Legal Firms Choose SOS
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Quality & Security
We're ISO 9001, ISO 27001 and ISO 14001 certified, ensuring our processes meet the highest quality and environmental standards. Our accreditations support your firm’s compliance requirements and give you confidence that your data is in safe hands.
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Forward-Thinking
We work with the legal sector to reduce environmental impact through more innovative print management, reduced paper usage, and sustainable Canon technologies. Our use of cloud-based solutions like uniFLOW enables mobile, secure, and more sustainable operations.
With proactive Remote Diagnostics and a dedicated UK-based Support Team, we prevent issues before they arise. And when you need us, we're always here, no ticket queues, no call centres, just real experts who know your systems inside and out.
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from Day One
Every firm we work with is different. That’s why we offer free Print & Document Audits, helping you pinpoint inefficiencies, identify risks, and build a plan that works for your team and your clients.
