Education Sector

SOS Systems provides bespoke, cost-effective print and document management solutions for educational institutions across the UK. From primary schools to higher education, we understand the unique challenges that each institution faces and strive to create a better learning environment. 

Our services go beyond simply meeting the needs of modern education; we help educational institutions manage rising costs, improve sustainability, and ensure that staff and students can get on with their day without disruption, supported by reliable, efficient technology in the background.

Our industry-unique service provision is entirely proactively focused. We help IT Teams to significantly reduce Print Related Support tickets and focus on more valuable tasks than internally supporting print services. Our service technology remotely pulses and monitors the devices, using the latest in AI and remote support technology. This enables us to proactively change parts and fix devices before you are even aware there is an issue.

In the education sector, we have established partnerships with various organisations to transform their printing operations. Our proficiency encompasses multi-academy trusts, where we optimise print management across several schools, and esteemed boarding schools, where we customise solutions to accommodate their specific requirements.

We acknowledge the pivotal role of printing in the educational context, ranging from producing superior teaching resources to efficiently managing administrative records. Our solutions are engineered to improve productivity, minimise expenditures, and guarantee that print infrastructure reinforces the institution's educational objectives.

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Arbib Education Trust

Deployed 47 new Canon MFP devices, reduced print-related IT tickets by 50%, and consolidated 22 different device models into just four, with simplified billing and proactive PaperCut support.

“Having a print solution that works so effectively allows us to focus on other areas of improvement… We are able to produce high quality, professional-looking documents which represent the school positively.”]
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— Rhodri Bryant, Principal

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Leading Surrey School

Achieved £45,000 annual savings, implemented BYOD printing with PaperCut Mobility Print, and reduced support tickets drastically. Our Print Room-as-a-Service model even introduced a new revenue stream through integration with ParentPay.

“One of the greatest compliments I can pay the SOS team is that I can hardly remember the project—because there simply weren’t any problems.”
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— IT Service Manager

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Saltdean Primary, East Sussex

Saved £6,000 in one year, redirected funds to upgrade student technology. Reduced waste by the equivalent of 62 trees and dramatically improved print security and GDPR compliance.

“The savings they’ve achieved have allowed us to fund a major computer replacement programme. It means so much to everyone.”
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— Mark Woodley, Business Manager

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• Tailored Technology for Education
  Our solutions are designed to support the daily demands of staff, IT teams, and students alike.
• Canon Print Hardware for Education
  We’re a Canon Platinum Partner and supply reliable, high-performance multifunction printers designed for busy school environment.
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• PaperCut Print Management
  Secure, intuitive, and BYOD-friendly, PaperCut makes it easy to monitor, control and report on printing, while supporting mobile and tablet-based learning.
• Print Room as-a-Service
  We provide reprographics departments with the tools to deliver professional-quality documents in-house, complete with advanced colour matching and finishing options.
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• Scanning to Cloud Platforms
  Easily digitise paper documents and scan directly to SharePoint, OneDrive, Google Workspace and other cloud storage platforms, perfect for hybrid or remote learning.

Reducing your environmental impact doesn’t mean compromising on performance. Our ECO SMART print assessments and fleet optimisation strategies help schools:

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1. Cut paper usage and print volumes
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2. Consolidate outdated and energy-hungry devices
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3. Maximise efficiency and reduce waste
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4. Promote greener habits among staff and students

In many cases, we’ve helped schools reduce their carbon footprint while unlocking significant savings. We can do the same for you.

SOS Systems brings proven expertise in print and document workflow solutions tailored specifically to schools, academies, colleges, and universities. We don’t believe in a one-size-fits-all approach. Every solution is carefully designed to meet the specific needs of your institution, whether you're a single-site primary school or an immense multi-academy trust. 

Our process begins with a detailed audit and ROI assessment to highlight potential savings and efficiencies, giving you complete visibility from day one. From there, our dedicated support teams, proactive maintenance plans, and on-site engineers ensure everything runs smoothly. With a strong focus on sustainability, built into everything from device selection to supply chain practices, we help educational institutions reduce their environmental impact while improving their day-to-day performance.

At SOS, we believe in providing technology that empowers, not complicates. If you're looking to reduce costs, improve IT support, or enhance the learning experience at your school, we’d love to help.