Document ID Verification
Unlocking Efficient Document Management and ID Verification.
SOS Systems is a print and document management solutions provider offering ID verification as part of our document management software. Designed for organisations that need to verify identities remotely, securely, and compliantly, our ID verification integration ensures a quick and trustworthy way to control access to sensitive documents.
Document security integration works by ensuring that those interacting with a document are who they say they are, and are authorised by you to access it. Particularly important in regulated industries such as legal, financial services, HR, and education, ID verification tackles challenges such as fraud risk, slow manual checks, and compliance requirements. We’re proud to offer simple, secure solutions to a wide range of businesses.
Take control of your document management and its security by leveraging powerful integrations such as ID verification and digitised send and return measures. By increasing the efficiency of internal and external document handling for your organisation, you can leave behind delayed or staggered approval processes, saving time and money by cutting out those manual touchpoints along theway.
ID verification in three simple steps
Verifying IDs remotely might sound intimidating, but our software makes it as simple as 1, 2, 3. With guided implementation and 24/7 specialist support, it’s never been easier to sign documents wherever you are.
Send documents for electronic signature, track the progress of signatures, and securely store digitally signed documents.
Securely verify credentials to reduce the risk of identity fraud, maintain the integrity of legal processes, and comply with regulatory requirements.
Demonstrate your commitment to modern legal practices and enhance your client relationships by embracing eSignature and ID verification technology.
Benefits of ID document access control
Implementing ID verification can transform the way you share documents. Not only does it make the process easier for your clientele, it can bring these benefits and more for your team:
Convenience
Send and sign contracts securely from any device.
Cost efficiency
Save money on every agreement by reducing paper use.
Automation
Set up automated alerts to keep you up to date on document progress.
By opting for digital ID verification, you’re also protecting your organisation against identity fraud, reducing the risk of forged or stolen documents to provide greater confidence. It also supports compliance with key regulatory and legal requirements, such as General Data Protection Regulation (GDPR) and Anti-Money Laundering (AML), with clear audit trails to demonstrate your due diligence.
Replacing time-consuming manual checks with our automated verification integration delivers peace of mind and grants access to documents for verified users in minutes rather than days.
End-to-end protection
When sending documents without the necessary security measures, important information and data can be compromised. Businesses must leverage end-to-end protection for document management, to stay compliant with the ever-changing government legislation and laws.
Encryption
Encrypt your files to mee teven the most stringent security standards.
Security
Mitigate the risk of identity fraud and unauthorised access.
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Compliance
Ensure that robust identity verification procedures are in place.
SOS is here to help
Whatever your size, location, or industry, SOS is here to help. Our expertise lies in understanding, supplying, and maintaining the digital mailroom solution that works for you.
We work closely with our customers to identify exactly where we can support your digital transformation initiatives, delivering improvements across the board in productivity, efficiency, and sustainability.
- Dedicated technical support
Dedicated technical support and resources are supplied from the moment you start your SOS journey, with highly responsive expert advice at your disposal. - Trained experts
The team at SOS are trained experts in digital mailroom and AI capture technologies, supported by an in-house technical team. Support from the very best, all the time.
- Pre-installation configuration
All tested in-house to ensure your company rollout is error-free and fast.
Discover how SOS can transform your contract management. Get in touch with our team.
Don’t just take our word for it –
here’s what our customers have to say
"Team were patient and professional"
"Meticulous scoping and preparation that leads to seamless installation"
"Roll out the best project I’ve been involved with in 20 years in I.T"
"SOS provide training for key operators of the solution which really helped"
"Instant connection/ very responsive technical team when it matters"
"Maintenance work is proactive not reactive"
Why choose SOS Systems for document access control?
When it comes to streamlining your document management, you’ll find no software provider more committed to security and efficiency than SOS. Offered by a genuinely supportive team, our products are built for hybrid, remote, and in-person workplaces, with built-in data protection at its heart, alongside with functionality that allows you to share and authorise documents easily and securely.
Over 40 years in the industry has enabled us not only to become experienced in understanding the pain points of a business and responding to them, but also keep pace with the constantly evolving technology available to us, and harnessing it for both existing and future customers.
Choosing SOS Systems for document ID verification means:
Seamless integration with your workflows
ID verification integrates with SOS eSignature solutions to make your existing workflows smoother. With easy deployment and minimal disruption, our softwareis designed to enhance your working practices right away.
Future-proofed solutions built for security and regulatory compliance
Secure storage and encryption ensure that personal data is protected. We understand that meeting regulatory standards relies on handling data safely and responsibly, and that our solutions should flex to maintain compliance as these standards evolve.
User-friendly experience
Our verification process is simple and intuitive for end users, reducing friction while maintaining robust security.
Reliable support
Our dedicated support team works closely with you to ensure smooth implementation, ongoing reliability, and responsive assistance when you need us.
Compliance and Security
Compliance is a central component of what we do, and our accreditations help to reflect our unwavering commitment to service excellence, data security, environmental responsibility, and the highest standards of quality. To learn more about our portfolio of certifications and partnerships, please visit our accreditations page.
Your trusted digital partner
Established in 1985, SOS Systems is a leading provider of digital mailroom and AI capture solutions in Southeast England.
As an ISO9001:2000 accredited business, we proudly hold the distinction of being one of the exclusive Canon Platinum Partners in the UK, with our main hub situated in Crawley, West Sussex.
Bringing over 30 years of experience of delivering excellence, SOS Systems are an industry trailblazer. Always on the lookout for new and innovative solutions, we are dedicated to introducing our valued customers to the latest and most improved technologies.
Our wealth of industry experience spans diverse sectors, including Education, Legal, Financial, Healthcare, Utilities, and more. At SOS Systems, we don’t just deliver solutions; we craft tailored experiences that resonate with the unique demands of each industry we serve.
Get in touch to learn more about ID Verification with SOS.
Frequently Asked Questions
Of course; we’re here for the long haul, so you can rely on us to provide technical support at any stage.
Of course; we don’t install and run! We’ll be on hand if any niggles come up, and work with you to continually improve your experience of our product.
Thanks to the flexibility in our software, we can offer print management to small businesses, large corporations, and multi-business groups.
Our HQ is in Crawley, West Sussex, with offices in both London and Southampton. We work with businesses around the UK.
