DOCUMENT MANAGEMENT

Redefining document management

M-Files is the only intelligent information management platform that organizes content based on what it is, not where it’s stored. You can even connect to existing network folders and systems to make them more intelligent with built-in AI to automatically categorize and protect information.

Many companies are facing an urgent new reality that requires a flexible working environment. Future-proof your business by enabling secure access to documents and information while minimizing risk.

46%

of office workers say it’s challenging and time consuming to find the files they need.

Don’t waste time searching for files

Most organizations use 4 or more repositories to store and manage content in complex folder hierarchies. As a result, 46% of office workers say it’s challenging and time-consuming to find the documents they need.

M-Files manages content by “what” it is. That way, users never need to remember “where” something was stored. Even if that content is stored in a 3rd party system, like SharePoint, Dropbox, network file shares or other ECM systems!

A simple keyword search is enough to find the right content instantly and without having to browse numerous folders and locations. Just knowing what it is you are working on is all that is needed!

Increase the speed of your business

65% of businesses experience challenges with reviewing and approving documents. Often, review and approval processes are manual and slow down operations, from accounts payable to HR and customer support.

M-Files equips your business with electronic workflow and e-signing, even from mobile devices, allowing your staff to process tasks faster and without the hassle of having to rely on paper.

Going digital will improve insight as you will always know where and with who something is, get clarity on bottlenecks and benefit from a full audit trail for traceability and compliance purposes.

Keep your files secure, and organised

On average, a document gets copied 19 times during its lifecycle. That makes it hard to find and maintain the latest version. 68% of office workers confirm this is impacting their work negatively.

In M-Files there is only 1 version of every document and it’s always up to date, while M-Files maintains a full history of the changes that were made, with the ability to roll-back at any time.

M-Files also allows your staff to share content with colleagues and business partners in a simple and secure manner without having to rely on 3rd party consumer systems like Dropbox. Additionally, advanced co-authoring eliminates the hassle involved with merging multiple document versions.

How SOS Systems works – and works for your business

Whatever your industry sector, whatever your size and wherever you are located, our expertise lies in understanding, supplying and maintaining the latest print and document management technologies. We work closely with our customers to help support their digital transformation initiatives; delivering improvements in productivity, efficiency and sustainability.

Identification

We take the time to meet you and your team. We get to see your challenges, your demands and where you want to take your business.

Installation

Once we understand your needs, we can recommend and install a bespoke system precisely designed around your business and your budget.

Maintenance

We are with you as a partner. We will continually monitor and scrutinise, suggest and improve every service and every product we supply you.

Proactivity

Our advanced remote diagnostic service gives us the insight and information to react to issues before they occur, thus reducing downtime.

Talk to one of our consultants now to discover how document management can benefit your business.

Call now on

01293 562525

or email us

info@sossystems.co.uk

Our clients

Creating, establishing and growing good relationships with our clients is everything to us. We get to understand and appreciate your business so we can tailor exactly the right solution. That way we work with you, not just for you.

‘The reason we use SOS Systems is the knowledge and level of support they provide. We really get value from it.’

James Chandler, Customer

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