SmartOffice Accounts Payable Software

SmartOffice Accounts Payable is a powerful, cloud-based software solution that reduces the cost of processing invoices by up to 80%. Processing becomes a completely touchless experience, supporting remote working, approvals, and full visibility.

No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary over-payments. SmartOffice AP provides you with a structured and streamlined process for handling all incoming invoices.

We simply take your supplier’s invoice from the email they send to you and process the invoice directly into your accounts package. No more sorting through the post, printing invoices, forwarding them for approval or matching them to the correct purchase orders.

Reduce the cost of processing invoices by


with SmartOffice automated AP

Cost Savings

Businesses of all sizes can realise significant savings in time, money and effort by eliminating the need to manually process suppliers’ invoices.

Auto Invoicing

An intuitive online tool for automatic processing, storage and distribution all your suppliers’ invoices with SmartOffice Accounts Payable.

Secure Storage

SmartOffice AP automatically processes invoices into your accounts package and compliantly stores documents for seven years.

Agile Solution

Suitable for an accounts department serving group businesses or a larger organisations with many employees tasked with approval.

Price Watch

Monitor invoices for price variations and link directly to your PO system for PO matching, enabling automatic invoice processing.

GRN Matching

As with PO matching, SmartOffice AP can display and/or auto-process invoices that match goods receivable notices.

Statement Reconciliation

Reconcile suppliers against processed invoices with one click. If any invoices are missing, copies can be immediately requested.

Delivery Confirmation

Set a delivery confirmation on any invoice, with any shortages on the document automatically sent to your supplier for resolution.

Custom Dashboard

A user-friendly dashboard displays what stage in the approval process your invoices sit, provide end-to-end process visibility.

Document Tracking

Invoices that require approval are tracked, illustrating whose approval is required and how long approval is outstanding.

Full Knowledge Approval

When manually approving an invoice, users have access to all the relevant information to facilitate rapid decision making.

Nominal Ledger Coding

Automatic NL coding can be based on supplier, line-item, PO, manual override and branch or project coding.

Issue Checking

SmartOffice AP facilitates ongoing checks for a broad range of potential issues whilst retaining invoices for review as required.

Not quite sure yet?

If you would like to see how our Accounts Payable software solution could benefit your business, book a demo today.


Effective communication, secure data storage, organisation and the sharing of information are the backbone of every forward-thinking business. So our digital expertise in print management delivers exactly this.

Get in touch today to discover how a digital accounts payable process can benefit your business.

Call now on

01293 562525

or email us

How SOS Systems works – and works for your business

Whatever your industry sector, whatever your size and wherever you are located, our expertise lies in understanding, supplying and maintaining the latest print and document management technologies. We work closely with our customers to help support their digital transformation initiatives; delivering improvements in productivity, efficiency and sustainability.


We take the time to meet you and your team. We get to see your challenges, your demands and where you want to take your business.


Once we understand your needs, we can recommend and install a bespoke system precisely designed around your business and your budget.


We are with you as a partner. We will continually monitor and scrutinise, suggest and improve every service and every product we supply you.


Our advanced remote diagnostic service gives us the insight and information to react to issues before they occur, thus reducing downtime.


SmartOffice AP Product Demo

This webinar includes an overview of the SmartOffice AP solution, and a Q&A from the live audience.

“Process automation is not designed to replace humans. It eliminates tedious, repetitive tasks, freeing time to spend on activities that add greater value.”

Our Clients

Creating, establishing and growing good relationships with our clients is everything to us. We get to understand and appreciate your business so we can tailor exactly the right solution. That way we work with you, not just for you.

Engage with industry news and expert commentary