No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary over-payments. SmartOffice AP provides you with a structured and streamlined process for handling all incoming invoices.
We simply take your supplier’s invoice from the email they send to you and process the invoice directly into your accounts package. No more sorting through the post, printing invoices, forwarding them for approval or matching them to the correct purchase orders.
Businesses of all sizes can realise significant savings in time, money and effort by eliminating the need to manually process suppliers’ invoices.
An intuitive online tool for automatic processing, storage and distribution all your suppliers’ invoices with SmartOffice Accounts Payable.
SmartOffice AP automatically processes invoices into your accounts package and compliantly stores documents for seven years.
Suitable for an accounts department serving group businesses or a larger organisations with many employees tasked with approval.
Monitor invoices for price variations and link directly to your PO system for PO matching, enabling automatic invoice processing.
As with PO matching, SmartOffice AP can display and/or auto-process invoices that match goods receivable notices.
Reconcile suppliers against processed invoices with one click. If any invoices are missing, copies can be immediately requested.
Set a delivery confirmation on any invoice, with any shortages on the document automatically sent to your supplier for resolution.
A user-friendly dashboard displays what stage in the approval process your invoices sit, provide end-to-end process visibility.
Invoices that require approval are tracked, illustrating whose approval is required and how long approval is outstanding.
When manually approving an invoice, users have access to all the relevant information to facilitate rapid decision making.
Automatic NL coding can be based on supplier, line-item, PO, manual override and branch or project coding.
SmartOffice AP facilitates ongoing checks for a broad range of potential issues whilst retaining invoices for review as required.
If you would like to see how our Accounts Payable solution could benefit your business, book a demo today.
Effective communication, secure data storage, organisation and the sharing of information are the backbone of every forward-thinking business. So our digital expertise in print management delivers exactly this.
How SOS Systems works – and works for your business
We take the time to meet you and your team. We get to see your challenges, your demands and where you want to take your business.
Once we understand your needs, we can recommend and install a bespoke system precisely designed around your business and your budget.
We are with you as a partner. We will continually monitor and scrutinise, suggest and improve every service and every product we supply you.
Our advanced remote diagnostic service gives us the insight and information to react to issues before they occur, thus reducing downtime.